The Jamestown Youth League (JYL) and Jamestown Soccer Club (JSC) shall provide a player financial aid fund. This fund shall provide financial support to players who may need such assistance to play for the JSC. 

 

 

A JSC Financial Aid Committee (FAC) shall administer funds to support members who qualify for financial aid. The FAC shall consist of a chairperson appointed by the JSC Committee. The committee’s recommendations may be presented to the Board for approval. 

 

JSC shall maintain separate line-item accounting entries in its financial statements for financial aid fund disbursements and receipts. Such accounting may be reviewed by the JSC Committee at its monthly meetings. 

Jamestown Youth League: Loss of a Parent Scholarship Policy

 

JYL exists for all kids to play sports, and sometimes the hardship of losing a parent can place financially strain on a family. The JYL “Loss Policy” is in place to allow the JYL Board to recommend that all fee’s, except uniforms for the Jamestown Soccer Club (JSC), be covered by JYL and its subsidiaries (JSC – JYL Rec).

 

 

Financial Aid will be awarded based on qualification criteria set by the FAC. Qualification criteria will generally track published Federal poverty guidelines based on gross monthly income and family size. It may include other criteria as determined by the FAC such as the Guilford County or North Carolina State guidelines for the free and reduced lunch program. Qualification will be based on a sliding scale set by the FAC using the qualification criteria. Awards will be determined by the applicant’s level of qualification, the number of qualified applications and the amount of funds available.

To be eligible for financial aid, all applicants and their parents/guardians must sign the JSC Financial Aid Agreement which requires, among other things, that the recipient and their family agree to participate in club events such as volunteering for the duties pertaining to the club soccer and golf tournaments, the replacement of goal nets, selling of raffle tickets for the clubs banquet, camps or clinic and other regular team/club activities. When parents or financial aid recipients do not meet this agreement, the JSC reserves the right to revoke the financial aid in part or fully, inform affiliated bodies such as NCYSA and US Club Soccer that the player is in bad financial standing and/or remove training and playing privileges. The FAC chairperson will be available as a resource to provide support and to assist in securing compliance with the terms of the Financial Aid Agreement.

 

Players receiving financial aid are expected to sell 20 raffle tickets (typically associated with the club’s annual banquet).

 

Awards will be applied toward player program registration costs. Awards for registration fees will cover up to a maximum of 60% of the annual registration fee (does not include uniform fee or tournament fees). When an award of 60% or less is awarded, the recipient’s family is required to cover the remaining portion of the costs. Teams will be permitted to fund raise or seek sponsorship/donations towards the remaining 40% and a payment plan maybe set up to further assist the family.

 

Application forms will be available on the JSC website www.jamestownsoccer.com and upon request from the JSC Executive Director, FAC or Club Administrator. Applications along with all supporting documentation (please see financial aid application for list of documents required), should be submitted in a sealed envelope to the team manager along with the applicant’s registration paperwork. Deadline for financial aid applications are the club registration evening for that specific age group. These dates will be published at www.jamestownsoccerclub.com and a broadcast email may be sent out to remind members. The application will be forwarded to the committee and all applications must be accompanied with either the payment due according to any registration fee payment schedule or a payment plan for the 40% that is not subject to financial aid. If the application is denied in full or part, then the payment plan information detailed in the financial aid application will be reviewed and discussed with the family. In the event of a full denial for financial aid or a payment plan, the registration fees are due immediately as per the club payment schedule.

 

The Committee’s response will be communicated directly to the applicant through the Executive Director or the FAC. In the event an application is received after the deadline date or a player registers at a later stage of the season the application will still be reviewed. However the application will be subject to the availability of funds and a full or partial denial is possible.

 

In the event a financial aid application is refused in part or fully the JSC will review the payment information detailed in the financial aid application. This will need to be discussed and agreed upon in writing with the committee and family. In the event a payment plan is approved the club treasurer will be informed and an administrator for the collection of funds appointed. Payment plans will not be permitted to extend past March 1^st.

 

Players receiving extended payment plans are expected to sell 20 raffle tickets (typically associated with the club’s annual banquet).

 

 

The Jamestown Soccer Club is part of the Jamestown Youth League which is a non profit 501 C corporation. Unpaid dues represent funds not available to meet club expenses. Any player delinquent in dues by 21 days or more will be notified by the club and may be suspended from participating in any club/team or JYL activity. This includes a card not being released at the start of the season. The decision to suspend a player from activity, to not release a player card or to “pull” a players card will be made by the JSC committee.

 

There may be a $25 late fee added for any payment over 30 days late and affiliates (including NCYSA, US Club and JYL) may be informed that player is not in good financial standing with the JSC. Should a player remain in default the JSC reserves the right to pace the player in “bad standing” with any affiliation the player is registered to. This includes informing JYL that the player has unpaid JSC fees. This may result in the player not being able to participate in a JYL sport they are registered to until the account is back in good standing.

 

Team Accounts
All JSC team accounts will be centralized through the Jamestown Youth League accounting department. All funds will be deposited into this account. Under no circumstances can a team set up an independent account. A statement of account will be available at the end of each quarter upon request. In the event a team requires a statement/balance before the end of a quarter they may make the request via an email to the JYL/JSC accountant/administrator. When needing funds for a tournament or team event the team must make sure sufficient funds are available and submit a check request form (available at www.jamestownsoccerclub.com) to the JYL/JSC accountant/administrator with 14 days of the due date.  The JYL/JSC can’t guarantee that any requests made inside 14 days of the due will be met by the requested date and will not issue checks that result in a teams’ account balance going into the red.

End of season balances will be rolled over to the following season. The JYL/JSC advice teams to end the season with a balance close to zero. All end- of-season team account balances will be rolled over into the teams account for the following season. Funds will not be split up on a percentage basis as the funds will be available for the following season. In the event a player leaves the program any contributions will remain with the team. In the event a player is moves teams within the club funds may be moved across to the players “new” team on end of season balance percentage basis.

 

JSC teams are required to set an estimated budget based on the team’s technical plan for the season as this will allow the team to anticipate funding needs. These estimates may include but may not be limited to tournament fees and coaches’ expenses (please refer to coaches travel expenses reimbursement policy for details). This planning will allow the team to know their fund raising needs and when funds will be needed.

 

Accepting a position obligates each player to agree to pay in full the applicable age group program registration fee which is non refundable, regardless of whether the player later decides to leave the JSC prior to the end of the seasonal year. In the event a player wishes to be released from the program or stops playing the JSC reserves the right not to release the player until or funds are paid or an agreement is reached with the outgoing member.

 

The JSC FAC reserves the right to withdraw the financial aid should a financial aid recipient request a release and request that 100% of the registration fee be made immediately.

 

In the event a player wishes to be released from the program we ask that you write (letter or email) your head coach and the Executive Director stating your reason. This information will then be reviewed on a case by case basis and presented to the JSC Committee for a final decision.

 

In the event of player is released from the program and after club costs have been covered the club has a net surplus from the members account all surplus funds would be used as follows: